Privacy

Privacy policy

Last updated 28 October 2026

This page explains what personal data Nilerobot collects on nilerobot.com (including our careers pages) and on academy.nilerobot.com, why we use it, who helps us process it, how long we keep it, and the rights you have. We collect only what we need, we don't sell personal data, and we don't use it for advertising.

1. Who we are

Nilerobot is a software studio in Egypt (Commercial Registry No. 288635), at Kamelizer Spaces, District 5 by Marakez,Ain El Sokhna Rd, New Cairo 3, Cairo 11865, Egypt. Nilerobot decides how and why the personal data described here is used. Nilerobot Academy is a training programme of Nilerobot.

Questions about your data: hello@nilerobot.com, or for the academy,academy@nilerobot.com.

2. What we collect

When you visit our websites

• Analytics. We use Google Analytics to understand how people use our sites: the pages you view, how you arrived (for example a link in a LinkedIn post), your device and browser, and your approximate location. It uses cookies. We don't use it on the academy's sign-in page, the admissions desk, certificate pages or our internal careers desk.
• Server logs. Our hosting provider records technical data such as IP addresses and browser details to deliver and protect the sites.

When you use our contact form

Your name, email, what you're interested in and your message. We use them to reply to you and follow up on your request.

When you apply for a role on our careers pages

• Your name, email, WhatsApp number, city and country.
• Your experience, current role, stack, university and whether you graduated, when you could start and, if you give it, your expected salary.
• Your CV, links to your work (GitHub, a project, LinkedIn), an optional video link and your written answer.
• Which link brought you to the form (for example a LinkedIn post), so we know which posts reach people.

We use this to assess your application and, for shortlist roles, to contact you when a client project fits. If one does, we talk to you first, and we share your CV or profile with that client only with your agreement. If you make the shortlist, we email you a link to a 45-minute quiz; we keep your answers, your two written answers and your scores with your application. While the quiz runs it also records how many times you switched away from it and for how long, how many times you pasted into a written answer and how much, how often you opened it and how long it took; and we compare your written answers with other candidates' answers to the same questions, to spot copying. The quiz tells you this before you start. These are things we may ask you about in the interview; nothing is decided on them alone. There is no camera or screen recording.

When you apply to Nilerobot Academy

• Your account: your email address, and your name if you sign in with Google.
• Your application: name, national ID, WhatsApp number, university and faculty or your work experience and role, city, your CV and links to your work, and your answers to the eligibility questions.
• The free online step: your quiz answers and results, your English video and your written answer.
• Later steps: your take-home repository link, interview notes and scores written by our team, and our decision.
• Payments: the amounts and the InstaPay references of payments you make.
• Certificates: if you graduate and agree in writing, a public page where anyone with its link or code can check your certificate (your name, the programme, the cohort and the dates).

We use your national ID to make sure each person applies once per cohort. We use the rest to run admissions, teach the programme, take payments and issue certificates. We email you about your application through an email delivery service.

Protection against bots

Our careers and academy forms use Google reCAPTCHA Enterprise, which looks at technical signals from your device and browser to tell people from automated programs. Google'sPrivacy Policy andTerms of Service apply to it.

3. Why we use it

• Your consent: for your careers or academy application and for messages you send us. You can withdraw it at any time.
• A contract with you: to give you a seat in the academy, teach the programme and take its payments.
• Legal obligations: to keep payment and accounting records.
• Our legitimate interests: to keep our sites and forms secure and to understand how they are used.

4. Who processes it for us

Only people at Nilerobot who need it can see your data. We use these providers to run our sites, and each processes data only to provide its service to us:

• Google (Firebase and Google Cloud): website hosting, the databases and file storage behind our careers and academy forms, sign-in, reCAPTCHA and Google Analytics.
• Formspree: delivers our contact form to our inbox.
• Resend: sends the academy's emails and our careers emails.
• Google Workspace: our email inboxes.

We may also disclose data when the law requires it.

5. Where it is stored

Careers and academy applications, CVs and videos are stored in Google Cloud in the European Union (Belgium). Our providers may also process data in other countries, including the United States, for example for hosting, analytics and email. We use established providers that protect personal data under their own terms.

6. How long we keep it

• Careers applications: 12 months, then they are deleted automatically with your CV and any quiz answers. You can ask us to delete yours sooner.
• Academy applications that don't lead to a seat: until 12 months after the cohort's first class, then we delete them with your national ID, CV and video.
• Academy students: while you study and for 12 months after your cohort ends. Your certificate record stays so that it can be verified.
• Payment records: as long as Egyptian tax and accounting law requires.
• Contact form messages: as long as we need them to answer you and follow up.

7. Your rights

Under Egypt's Personal Data Protection Law (Law No. 151 of 2020) you can ask to know what personal data we hold about you and get a copy, correct it, have it deleted, withdraw your consent, and object to how we use it. If you are in the European Union or the United Kingdom, you have similar rights under the GDPR.

Email hello@nilerobot.com (oracademy@nilerobot.com for the academy) from the address you used with us. We may ask you to confirm who you are before we act. If you're not satisfied with our answer, you can complain to Egypt's Personal Data Protection Centre.

8. Cookies and browser storage

• Google Analytics sets cookies to tell visits apart.
• reCAPTCHA may set cookies to tell people from bots on our forms.
• Sign-in on academy.nilerobot.com keeps you signed in using your browser's storage.
• Drafts: our forms keep what you type in your browser until you send it, so a reload doesn't lose it.

You can block or delete cookies in your browser. Our sites still work; analytics just won't count your visit.

9. Security

Data travels over encrypted connections. Only named Nilerobot staff can open applications, and only after signing in. Uploaded files are checked before we keep them. No system is perfectly secure, but we work to protect your data and will tell you and the authorities if a breach affects you, as the law requires.

Our services are for adults. We don't knowingly collect data from children.

10. Changes to this policy

When we change how we use personal data, we update this page and the date at the top. For significant changes that affect people who applied, we'll tell them by email.